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Job Code : 3052
Division : GIL Amer US
Location : Bensenville IL US 60106
Job Type : Full Time
Career Level : Experienced (Non-Manager)
Education : High School or equivalent
Category : Supply Chain/Logistics
 

Job Description :

SUMMARY
The Operations Coordinator Import is responsible for processing import shipments while coordinating with the customer service group. The goal will be to achieve high accuracy through our forwarding systems to ensure high productivity and operational excellence.

ESSENTIAL DUTIES AND RESPONSIBILITIES
- Pre-advise Handling
- Responsible for managing commercial terms of freight (i.e. LC, bank releases, check disbursement)
- Arrival Confirmation
- Confirm J2J/Create Jobs
- Validate Billing
- Responsible for confirming credit status
- Generate invoice
- Demurrage management
- Responsible for initiating OS&D
- Issue in-hand Documentation
- Arrange Delivery
- Transfer files to brokerage
- Responsible for customer service internally, bookings, documentation, and execution of routing for assigned shipments
- Responsible for assisting department co-workers with problems, issues, and questions
- Responsible for informing management of progress and requirements of the department
- Responsible for reviewing all documents
- Notify exceptions to customer service
- Verifies that shipments are processed through U.S. Customs
- Assists the day-to-day operations of the import department to ensure that customer requirements are met
- Responsible for communicating information and instructions to/from vendors
- Other duties as assigned by management

Job Requirements :

QUALIFICATIONS
- 3+ years of experience as import coordinator preferred
- College Degree or equivalent experience preferred
- Excellent written and verbal communication skills
- General knowledge of Microsoft Office applications

*** Qualified applicants (internal and external) must currently possess legal authorization to work in the United States

DESIRED ATTRIBUTES
- Excellent interpersonal and communication skills
- Ability to balance multiple priorities
- Desire to working in a transaction processing environment
- Ability to operate in global environment
- Self managing and pro-active
- Ability to work in a team environment
- Strong written and verbal communication skills

LANGUAGE SKILLS
English is the principal language for this position. This position requires good written and verbal communication skills and the ability to communicate effectively in a diverse multicultural environment.

COMPUTER SKILLS
Proficiency in the use of Microsoft Office, Excel, PowerPoint, and other technical software is required.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to walk and use hand and eye coordination. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

WORK HOURS AND ENVIRONMENT
Normal working hours for this position are Monday – Friday from 8:30 AM to 5:30 PM, however, overtime will often be required.

STATEMENT OF NON-INCLUSIVITY:
This job description is not to be construed as a complete listing of the duties and responsibilities that may be given to any employee. The duties and responsibilities outlined in this position may be added to or changed when deemed appropriate and necessary by the person who is managerially responsible for this position.