Home / Supply Chain Jobs / Operations Coordinator (Billing)

Job Code : 3051
Division : GIL Amer US
Location : Bensenville IL US 60106
% of Travel Required : None
Job Type : Full Time
Career Level : Experienced (Non-Manager)
Education : High School or equivalent
Category : Supply Chain/Logistics

Job Description :
SUMMARY
The Operations Coordinator is responsible for entry of job accounting events for import/export operations. He/she will work closely with the operations coordinators to ensure timely and accurate billing of shipments.

ESSENTIAL DUTIES AND RESPONSIBILITIES
- Respond to customer billing inquiries
- Issue Origin/Destination invoices
- Enter/Validate Job Accruals
- Run Profit Sharing/settlement process (Export)
- Issue/process profit share Same as above
- Approve vendor invoices
- Process vendor invoices within Freight system
- Review the job accounting to ensure the entries are completed accurately and timely.
- Identify and escalate job accounting issues
- Handling of disputes with overseas offices and Agents. Assists International Accounting department with resolution of disputes.
- Responsible for billing all files processed by the documentation agents

Job Requirements :

QUALIFICATIONS
- Bachelor’s or equivalent experience preferred
- 2+ years of related billing experience required
- Knowledge of Import/Export billing highly preferred
- Ability to work well in a team environment and pay close attention to details

*** Qualified applicants (internal and external) must currently possess legal authorization to work in the United States

DESIRED ATTRIBUTES
- Strong analytical and numerical literacy skills
- Excellent interpersonal and communication skills
- Ability to operate in global environment
- Self managing and pro-active
- Detail oriented
- Ability to work in a team environment
- Strong written and verbal communication skills

LANGUAGE SKILLS
English is the principal language for this position. This position requires good written and verbal communication skills and the ability to communicate effectively in a diverse multicultural environment.

COMPUTER SKILLS
Proficiency in the use of Microsoft Office, Excel, PowerPoint, and other technical software is required.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to walk and use hand and eye coordination. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

WORK HOURS AND ENVIRONMENT
Normal working hours for this position are Monday – Friday from 8:30 AM to 5:30 PM, however, overtime will often be required.

STATEMENT OF NON-INCLUSIVITY:

This job description is not to be construed as a complete listing of the duties and responsibilities that may be given to any employee. The duties and responsibilities outlined in this position may be added to or changed when deemed appropriate and necessary by the person who is managerially responsible for this position.